New regulations on abbreviations in administrative documents in Vietnam under Decree 30

14:34, 10/07/2024

Decree 30/2020/ND-CP providing guidance on clerical work, effective from March 5, 2020. The Decree has introduced many new regulations regarding the format of administrative documents, including a new regulation on abbreviations in documents.

Word file of the latest templates, annexes, and document copies from March 05, 2020

Decree 30/2020/ND-CP stipulates that administrative documents include 27 types with specific abbreviations as follows:

No.	Name of administrative document	Abbreviation
1	Resolution (individual)	NQ
2	Decision (individual)	QD
3	Directive	CT
4	Regulation	QC
5	Provision	QyD
6	Communique	TC
7	Notice	TB
8	Guidance	HD
9	Program	CTr
10	Plan	KH
11	Option	PA
12	Scheme	DA
13	Project	DA
14	Report	BC
15	Minutes	BB
16	Submission	TTr
17	Contract	HD
18	Official Telegram	CD
19	Memorandum of Understanding	MoU
20	Agreement	BTT
21	Power of Attorney	PoA
22	Invitation	GM
23	Introduction Letter	GGT
24	Leave Application	GNP
25	Dispatch Sheet	PG
26	Transfer Slip	PC
27	Notification Slip	PB

Additionally, when indicating the authority of the signatory, the abbreviations are written as follows:

- In case of signing on behalf of a collective, write the abbreviation "TM." before the name of the leadership collective or the name of the agency, organization.

- In case of delegated authority from the head of the agency, write the abbreviation "Q." before the title of the head of the agency, organization.

- In case of signing on behalf of the head of the agency, write the abbreviation "KT." before the title of the head of the agency. In case a deputy is assigned to be in charge or to operate, the signing will follow the same manner as a deputy signing on behalf of the head.

- In case of signing by order, write the abbreviation "TL." before the title of the head of the agency, organization.

- In case of signing by power of attorney, write the abbreviation "TƯQ." before the title of the head of the agency, organization.

See more on capitalization in documents HERE.

Thanh Lam

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