Application of Retention Schedule to Determine the Value of Documents and Materials in the Science and Technology Sector

The table of archival periods for records and documents is used as a basis to determine the archival periods for specialized records and documents in science and technology for the agency. Circular 19/2019/TT-BKHCN stipulates that when determining the value of records and documents, the following requirements must be met:

Illustration (source: internet)

- The determined archival period for each specific record or document must not be lower than the archival periods stipulated in this Circular;

- When selecting records and documents to submit to Historical Archives, the completeness of the file (fonds) must be considered, and attention must be paid to historical phases and moments to potentially extend the archival period beyond the stipulated periods in the Circular;

- For records and documents that have exceeded their archival periods, the agency's Archives must prepare a List to submit to the Committee for re-evaluation and assessment, and if necessary, the archival period can be extended.

Note: In cases where there are records and documents that have not been stipulated in the Table of Periods issued together with Circular 19/2019/TT-BKHCN, the agency or unit can apply the archival period of the corresponding type of records and documents in the Table of Periods and existing legal regulations on archival management to determine the periods.

More details can be found in Circular 19/2019/TT-BKHCN effective from February 3, 2020.

Thu Ba

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